Where Should You Host Your Cake Consultations?
Where Should You Host Your Cake Consultations? Choosing the Perfect Environment for Client Meetings
The Consultation Location Dilemma
I vividly remember sitting in Cake Design School back in 2013, wondering “ I live in an apartment building, where am I going to host my Cake Clients as I get my business up and running?”
I truly wanted to give off a great first impression for my customers. I was already in debt and I definitely did not feel comfortable investing in hosting make cake consultations somewhere else where I had to pay.
If you don't have a storefront, bakery, or dedicated cake studio, you're probably wondering the same thing. But don't worry – I've got some insights that might help you see this challenge from a different perspective.
Think About Your Target Client
First things first: who are the clients you want to attract? And where would they feel comfortable meeting you to discuss their cake needs?
When I was growing my business, I knew I wanted to attract high-end clients who would happily pay $10-12 per slice for my custom cakes. With that goal in mind, I needed to create an environment that matched that price point and made clients feel confident about their investment.
While I lived in a luxury apartment complex, I didn't feel comfortable inviting strangers into my apartment, and I wanted a space that would elevate my brand. So I got creative and looked at the resources available to me.
If you'd like more resources to help you on this journey, make sure to check out my FREE Cake Business Library. It's filled with ebooks, templates, checklists, guides, and so much valuable information designed to help you transform your cake business and achieve the results you're truly looking for.
My Consultation Solution
The solution ended up being right under my nose – the community center in my apartment complex! It was luxurious, beautifully decorated, and had a conference room that resembled a small boardroom. The environment was professional yet welcoming, and it aligned perfectly with the high-end brand I was building.
Don’t get me wrong, I was still nervous about telling my customers to meet me in a community center of an apartment complex. But, I had to get over it. I needed an option that looked great, free for me to use, and readily available for me to use.
That community center became the launching pad for my business. I was able to grow successfully just by hosting consultations in that space, which cost me nothing but gave my clients the premium experience they expected.
Alternative Consultation Locations
Not everyone has access to a fancy community center, so let me share some other options that might work for your business:
Coffee Shops
Coffee shops can be a great neutral meeting ground – just make sure it's not too noisy during your typical meeting times. One challenge with coffee shops is cake tasting. As the manager if you can host your cake consultations at their shop considering you are bringing in outside food. Or, bring a tasting box to go so they can sample your cakes at their house after discussing your cake design.
Cake Tasting Solutions
For coffee shop meetings or other public venues, consider creating beautiful "cake consultation flavor bags" that clients can take home. This allows them to taste your flavors at their leisure and follow up with their preferences later. It's actually quite an elegant solution that can enhance the client experience.
Collaborative Spaces
Look for opportunities to partner with businesses that complement yours:
Floral shops
Wedding boutiques
Co-working spaces
Here in Denver, we have several wedding boutiques that operate as co-ops. You pay a monthly fee and gain access to a professional space for your consultations. This arrangement not only provides you with a beautiful meeting place but also potential referrals from other wedding vendors.
Using Your Home
If you do decide to host consultations in your home, take a critical look at the space through your clients' eyes:
Is it immaculately clean?
Does it convey professionalism and quality?
Does the environment justify the prices you're charging?
You might need to designate a specific room for consultations or make some changes to ensure your space aligns with your brand. Remember, clients aren't just buying a cake – they're buying an experience with you from start to finish.
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It's About Creating an Experience
Here's the key insight I want you to take away: The consultation location is about much more than practicality. It's about creating an experience that makes clients feel confident paying your prices.
People usually buy based on feelings. When a client walks into a beautiful, professional environment for their consultation, they're already forming impressions about the quality and value of your work. The right setting helps justify your premium pricing in their minds before they even taste a crumb of cake.
This experience-focused approach will help you narrow down your options much more effectively than just thinking about convenience or cost. Ask yourself: "Will this location create the feeling I want my clients to have when they're considering spending hundreds or thousands of dollars on my cakes?"
Find what Works for You
The right consultation spot looks different for every cake business. It depends on:
Your target market
Your pricing strategy
Your brand personality
Available resources in your area
The important thing is alignment between your consultation environment and your business goals. If you're targeting budget-conscious clients, an ultra-luxury setting might actually work against you. If you're charging premium prices, meeting at a fast-food restaurant probably sends the wrong message.
Where Do You Host Your Consultations?
I'd love to hear from you! Where do you currently host your cake consultations?
Is your location still aligned with the clients you want to attract, or are you thinking about making a change?
Drop a comment below so we can all learn from each other's experiences and maybe spark some new ideas.
When a Customer does not Like the Cake you Made
What to Do When a Customer Doesn't Like Your Cake
When Your Customer Isn't Thrilled With Your Creation
We're diving into something that happens to all of us at some point: what to do when a customer doesn't like the cake you've created for them. I've experienced this more times than I'd like to admit (thankfully not often!), but each experience has taught me valuable lessons that I'm excited to share with you.
First, notice how I said this happened "for me" instead of "to me." That slight shift in language makes a huge difference in how you approach the situation. When you drop off a cake or a customer picks it up, and you don't get that stellar, excited response you were hoping for, it can feel crushing. I've learned to read these situations pretty quickly—the customer's body language, their tone, the words they choose (or don't choose).
But here's the thing: instead of seeing this as a disaster, I want you to view it as a golden opportunity to learn and grow your business.
If you are still struggling to book more cake orders in your cake business, I’m here to help! I have a FREE eBook, My Top 4 Strategies to Double your Cake Orders in your Cake Biz. Click here to download, it’s located inside the Cake Business Library.
Step 1: Ask Uncomfortable Questions
One thing I've trained myself to do is to ask direct questions: “What didn’t you like about the cake?” I know it sounds terrifying, but getting comfortable with uncomfortable questions is crucial in your cake business.
So many of us take these situations personally. We think, "If they don't like my cake, they don't like me." After all, our cakes are expressions of our creativity and skill! But separating yourself from the situation allows you to gather valuable feedback that can transform your business.
When you ask these direct questions, you can really understand what's not working for them. Is it the design? The flavor? The overall look? Getting specific feedback is the only way to address the actual issue.
Step 2: Don't Take It Personally
This deserves its own step because it's that important! You need to separate yourself from your cake business. Think of it like you're selling any other product—like you're working at the mall. When you detach yourself emotionally, you can look at your product more objectively.
I've found that when I was able to separate myself from my cakes, I could make better business decisions. Instead of coming from a place of hurt ("You don't like me, you don't like my cakes"), I could approach the situation thoughtfully.
Remember, when a customer doesn't like a cake, they genuinely don't like the cake. They're not doing it to hurt you or attack your talent. They simply expected something different than what they received.
Step 3: Find a Win-Win Solution
I'm a big believer in making sure your customers are happy. Now, I didn't say "the customer is always right" (because let's be honest, sometimes they're not!), but customer satisfaction should be a priority. Our cake businesses thrive on word-of-mouth—which can be the best form of marketing or the absolute worst.
Think about how you can make the situation right for your customer while also being fair to yourself. I've given full refunds in the past when maybe I shouldn't have, and I had to learn from those experiences. Perhaps a partial refund or a discount on a future order would have been more appropriate, if your business can allow it.
Sometimes, the simplest approach works best: ask your customer, "What would make this right for you?" When you come from a genuine place of wanting to fix the situation, customers can feel that authenticity. They'll appreciate that you care about their satisfaction, which builds trust and loyalty even when things don't go perfectly.
On the flip side, if you respond with attitude or defensiveness ("This cake is awesome, why don't you think it's awesome?"), you're just creating more problems for yourself. That negative energy attracts more negative situations that aren't good for your business.
Learn and Adapt
Every challenging customer interaction is an opportunity to improve your business systems:
Maybe you need to ask better questions during your cake consultations so you're creating designs that clearly match what the customer envisions
Perhaps your recipes aren't consistent, and you need to find better, more reliable recipes
You might need clearer policies for handling dissatisfied customers
Whatever the lesson, learn from the experience instead of dwelling on the negative feelings. When you apply these lessons, you'll find that the same problems stop occurring, and your business runs more smoothly.
And if you're looking for more resources to help you build an amazing cake business, charge premium prices, and maintain a fully booked calendar, I've created a FREE, comprehensive Cake Business Library filled with ebooks, templates, guides, and so much more. You can get access to all these resources by clicking the link here.
Prevention Problems for Future Orders
Let's talk about something I've learned the hard way: it's much easier to prevent customer disappointment than to fix it afterward!
The key to prevention is clear communication throughout the entire process. From the initial consultation to the delivery day, make sure you and your client are on the same page about every detail. Ask clarifying questions, repeat back what you've heard, and don't make assumptions.
Another prevention technique is to thoroughly document every conversation. I know it sounds tedious, but it's saved me countless headaches! After each consultation, I send a detailed summary email with all the specifications we discussed. I ask clients to review and confirm that everything matches their expectations. This paper trail has been invaluable when customers claim they asked for something they didn't.
Remember, clarity is kindness—both to your customers and to yourself.
As you progress in your cake business, things should get easier—not harder! If you keep encountering the same issues repeatedly, it's a sign that you haven't fully incorporated the lessons from past experiences. When you learn and apply changes, you'll naturally attract better situations.
Turning Challenges Into Growth
At the end of the day, how we handle customer disappointment can truly define our businesses. The cake designers who thrive long-term aren't necessarily the ones who never make mistakes—they're the ones who know how to turn those mistakes into stepping stones.
Every difficult conversation with a customer is teaching you something valuable about your business processes, your communication style, or even your baking techniques. The question is: are you listening to those lessons?
I've found that the most significant growth in my business came directly after my biggest challenges. That wedding cake where the bride cried (and not happy tears)? It led me to completely revamp my consultation process. The birthday cake that arrived damaged? It revolutionized my delivery methods. These weren't fun experiences to go through, but they were invaluable for my business evolution.
So the next time you're faced with a customer who isn't thrilled with your creation, take a deep breath.
Remember that this moment, uncomfortable as it is, holds the seed of your next business breakthrough.
Approach it with curiosity instead of defensiveness. Ask questions instead of making excuses. And most importantly, learn the lesson so you can continue to level up your amazing cake business.
I hope this post has inspired you to think differently about challenging customer situations. Instead of dreading them, see them as opportunities to fine-tune your business and become even better at what you do.
Have you had a funky experience with a customer not liking your cake? I'd love to hear about it!
Comment below because I genuinely enjoy reading about these weird situations that happen in our cake businesses.
Sometimes sharing these stories helps us all feel less alone in our entrepreneurial journey.